Top 10 AI Meeting Assistants in 2025: The Ultimate Guide for Smarter Meetings
Top 10 AI Meeting Assistants in 2025: The Ultimate Guide for Smarter Meetings
Introduction
Meetings are a big part of our daily work life. But let’s be honest—many meetings take too much time and leave people feeling confused or unprepared. This is where AI meeting assistants come in. These tools are designed to make meetings easier, faster, and more productive. From taking notes automatically to giving real-time advice during conversations, AI assistants are changing the way teams work together.
In 2025, these tools are more advanced than ever before. They don’t just record what was said—they help people make smarter choices, stay focused, and follow up on tasks. This article will walk you through the top 10 AI meeting assistants you should know about this year.
Hedy – Best Real-Time AI Meeting Coach
Pricing:
Free: 5 hours/month with full insightsPro: $9.99/month or $69.99/year – unlimited meetings and advanced featuresEnterprise: Custom API access and automationWhy It’s the Best:Hedyis not just a note-taker. It’s areal-time coachthat helps you during your meetings. Instead of only giving summaries after the call, it suggests talking points, answers questions, and even points out blind spots while you speak. It supports more than 30 languages and can deliver insights in your preferred language—even if the meeting is in another one.
Key Features:
Real-time coaching and smart suggestionsAutomatic to-do list with deadlines“Topics” feature that connects multiple meetingsDiscreet use—no visible bots in your callsWorks on all devices: iOS, Android, desktop, and web
Best For:Professionals who want to shine in meetings, students learning complex topics, journalists, healthcare patients, and global teams.
Otter.ai – Best for Team Collaboration
Otter.ai is well-known for its real-time transcription and editing features. Teams can add highlights and comments while the meeting is happening. It’s accurate and integrates with major video platforms like Zoom and Google Meet.
Free: 300 minutes/monthPro: $8.33/monthBusiness: $20/month
Limitations:It only supports a few languages and doesn’t offer coaching during meetings.
Fireflies.ai – Best for CRM Integration
Fireflies.ai shines when it comes to connecting with CRM tools. It works with more than 50 apps and provides analytics like talk-time ratios and sentiment analysis.
Free: Limited storagePro: $10/month per userBusiness: $19/month per user
Downside:It requires a visible bot to join meetings, which can feel awkward.
Fathom – Best Free Transcription Tool
If you want free unlimited transcription, Fathom is the winner. It’s popular in sales teams because it syncs notes to CRMs.
Free: Unlimited transcriptionPremium: $19/month
Limitation:It doesn’t provide real-time coaching and only supports a few languages.
Avoma – Best for Sales and Revenue Insights
Avoma offers end-to-end meeting management. It gives AI coaching, sales scorecards, and deal intelligence.
Startup: $19/monthOrganization: $29/monthAdd-ons: $35/month each
Limitation:It can get expensive if you add all the features.
tl;dv – Best for Async Teams
This tool is great for teams working across different time zones. It createstimestamped highlightsand async reports.
Free: Unlimited meetingsPro: $18/month per user
Limitation:It focuses on after-meeting reports rather than real-time insights.
Zoom AI Companion – Best for Zoom Users
If your team lives in Zoom, this built-in AI is very convenient. It tracks decisions and creates summaries for late joiners.
Pricing: Included in Zoom plans starting at $15/month
Limitation:It only works in Zoom and lacks advanced analytics.
Fellow – Best for Meeting Structure
Fellow is about better meeting culture. It helps create agendas, track tasks, and even calculate meeting costs.
Free: 5 AI notes per userTeam: $7/month per userLimitation: Limited recording on lower plans and fewer advanced AI features.
Notta – Best for Multilingual Transcription
Notta supports58 languagesand offers real-time translations, making it useful for international teams.
Free: 120 minutes/monthPro: $8.17/monthBusiness: $16.67/month
Limitation:Speaker identification can be inaccurate, and the free plan is restrictive.
Grain – Best for Video Highlights in Sales
Grain allows users to createshort video clipsfrom meetings, which is especially helpful for sales teams.
Free: 20 recorded meetingsStarter: $15/month per user
Limitation:It is mostly sales-focused and lacks deep analytics.
Why Hedy Stands Out
Most AI meeting assistants are good at recording and summarizing. ButHedygoes beyond that. It provides real-time coaching, offers smart suggestions, and works discreetly without bots. For global teams, its multilingual support is a big advantage. It’s not just about what was said in the meeting—it’s about helping you say the right thing at the right time.
Conclusion
AI meeting assistants are now essential for professionals, teams, and organizations. They save time, improve productivity, and make sure no important detail is lost.
If you want a simple transcription tool, options like Otter.ai or Fathom are great. If you need CRM integration, Fireflies.ai or Avoma might be the best fit. For async or multilingual needs, tl;dv and Notta are worth considering.
But if your goal is to be more effective in real time, there is no better choice than Hedy. It turns every meeting into a smarter, more productive experience, making you stand out as a confident and prepared professional.
